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EndNote: Inserting Citations and Bibliography

EndNote (EN) is a software for automating the many repetitive steps involved in organizing and formatting the references and bibliography in your academic writing. EndNote Online is the web version of EN, with fewer features.

Inserting Citations & Bibliographies using EndNote

EndNote can help you create footnotes, endnotes, in-text citations, and bibliographies in Microsoft Word.

Do not edit the references in your word processor! Always go back to EndNote to edit the references if there are any mistakes.

Inserting Citations into MS Word

Please note that EndNote will automatically insert the bibliography as you insert citations and will continuously update the bibliography as you add more citations.

Editing Citations & Library References

Change Citation Style & format the Bibliography

If you plan to send a soft copy of your work to a friend, your supervisor or book/journal publishers, we highly recommend removing the EndNote codes in the soft copy of your work that you are intending to send out.

Failure to do so can cause issues to the Word document and may result in you having to remove and re-insert all the citations again.

Convert to Plain Text for Windows MS Word

To convert the EndNote Codes to plain text in Windows MS Word:

1. Go to the EndNote X9 Tab

2. Select Convert Citations and Bibiliography

3. Select Convert to Plain Text

A copy of the Word document will be created with no field coding. Keep the original Word document with the EndNote codes to edit and change your citation style.

Convert to Plain Text for Mac MS Word

To convert the EndNote codes to plain text in Mac MS Word

1. Go to the EndNote Tab

2. Select Tools

3. Select Convert to Plain Text

Likewise, a copy of the Word document will be created with no field coding. Please keep the original Word Document with EndNote codes for editing purposes.

Things to note before Inserting Citations & Bibliographies

Windows version of MS Word & Mac MS Word 2016/2019

When EndNote is installed on your computer, the EndNote Tab should appear in MS Word Ribbon. If it does not appear, please uninstall and reinstall EndNote again:

Mac MS Word 2011

If you are using MS Word 2011, we highly recommend that you download the latest Microsoft Office that is free for NUS Staff and Students as future versions of EndNote may not be compatible.

The instructions for NUS students to install MS Office 2016 can be found here. For NUS Staff, here are the instructions.

Nonetheless, if you are still using MS Word 2011, if you have installed EndNote properly, an EndNote Toolbar will appear:

If it does not appear, go to the top menu bar in Word, click on View --> Toolbar --> ENX9. If you do not see such an option, please use the 'Configure EndNote' utility found in the Endnote Application folder.

We highly recommend turning on Field Shading on in your MS Word so that you can identify what are normal text and what are EndNote codes.

When you add a reference using EndNote, EndNote codes will be highlighted in grey.

Setting up Field Shading in Windows MS Word

In the Top left corner click on the  Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always” or "When Selected"

Setting up Field Shading for Mac MS Word

Go to the menu bar > Word > Preferences, click on View > Field Shading > change to "Always" or "When Selected"